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QuickBooks to Xero Migration. Convert QuickBooks Desktop to Xero.

The fastest way to migrate QuickBooks to Xero. Our QuickBooks to Xero conversion service is AI-validated, CPA-reviewed, and backed by a 95% accuracy guarantee. $399 per file. 1-3 business day turnaround.

$399

Per file, flat rate

Includes AI validation, CPA review, and 6 months free backup.

95%
Accuracy guarantee
1–3
Business days
22
Data types
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
Migration Process

Four Steps to a Perfect QuickBooks to Xero Migration

Every QuickBooks Desktop to Xero conversion goes through our proprietary AI validation and human CPA review process. Here is how we migrate QuickBooks to Xero, step by step.

1

Upload Your QBD File

Log in and securely upload your QuickBooks Desktop company file (.QBW). Our system begins parsing immediately.

2

AI Validation & Mapping

Proprietary AI maps your Chart of Accounts and validates your Trial Balance, Balance Sheet, and P&L against the source data.

3

Human CPA Review

A trained accountant reviews the AI output, investigates anomalies, and applies correcting entries to guarantee accuracy.

4

Receive Your Xero File

Log in to your new, perfectly balanced Xero organisation and pick up exactly where you left off.

0Data Types

Every conversion includes a complete transfer of the following data from your QuickBooks Desktop file to Xero.

Master Lists
6 data types
Customers
Vendors
Chart of Accounts
Item / Product List
Class List & Tracking
Sales Tax Codes
Transactions & Payments
12 data types
Invoices
Bills
Bill Payments
Sales Receipts
Credit Memos
Estimates
Purchase Orders
Transfers
Deposits
Multi-Currency Txns
Journal Entries
Inventory Assemblies
Reports & History
4 data types
Historical Data (3+ yrs)
Trial Balance
P&L Report
Balance Sheet

What Doesn't Transfer

No migration service can transfer everything. We disclose these scope limits upfront so there are no surprises.

01
Bank Feeds
Must be reconnected in Xero after migration.
02
Payroll History
Xero requires payroll re-setup; historical stubs do not transfer.
03
Attachments
File attachments on transactions must be re-uploaded manually.
04
Memorised Transactions
Recurring templates need to be recreated in Xero.
05
Reconciled Status
Reconciliation flags reset — a fresh reconciliation is needed post-migration.
06
Custom Reports
Custom report layouts do not transfer; rebuild in Xero reporting.
Technical Guide

Your Migration Journey

Everything you need to prepare for and complete your QuickBooks to Xero migration with confidence. Follow these steps to move from QuickBooks to Xero without disruption.

Step 1: Getting a Quote

Start your migration journey by getting a flat-rate quote from our team.

1
Visit our Home page and click Get started
2
Select your migration path
3
Upload your source file to our secure portal
4
Our system analyzes the file size and complexity instantly
5
Receive your flat-rate quote (starting at $399) and proceed to checkout

Step 2: Preparing Your File

To ensure a flawless migration, please prepare your source file before handing it over.

1
Reconcile all bank and credit card accounts up to the date of migration
2
Clear out any duplicate or obsolete contacts if possible
3
Run and save a Trial Balance and Balance Sheet report for your records
4
Lock the accounting period so no new data is entered during the migration
Do not work in the source file while the migration is in progress (1-3 business days), as any new transactions will not be carried over to the new system.

Step 3: Upload Your File & Details

Log in to our portal to securely upload your QuickBooks Desktop file and required details.

1
Provide your Target Organization name and QuickBooks Region
2
Select your QBD Version, Fiscal Year End, and desired Migration History
3
Securely upload your .QBW backup file (or provide a cloud link for files larger than 2GB)
4
Enter your QuickBooks Admin Username and Password so our system can extract the data
Your file and credentials are encrypted at rest and in transit. Credentials are permanently deleted after the extraction is completed.

Send us your most complex file.

We are so confident in our QuickBooks to Xero conversion process that we invite you to send us your messiest, most complex QuickBooks Desktop to Xero file. We will convert QuickBooks to Xero with 95%+ accuracy or give you a full refund.

WOW VS THE ALTERNATIVES

How we compare

When it comes to QuickBooks to Xero migration, accounting firms choose WOW BookSwitch over DIY scripts and offshore manual entry. Here's why.

FeatureDIY / ScriptsManual OffshoreWOW BookSwitch
Price per file $0 $1,500–$5,000
$399
Turnaround Weeks (your time) 2–4 weeks
1–3 Business Days
Accuracy Guarantee None None
95% or full refund
AI Validation No No
Yes, Proprietary
Human CPA Review No Varies
Yes, Standard
Data Jurisdiction Unknown Offshore risk
AWS in-country
Free Backup Included No No
6 months free
Transparent Pricing

One flat rate.
QuickBooks Desktop to Xero.

Every QuickBooks Desktop to Xero migration is priced the same — simple and predictable.

Standard Migration

Up to 3 years history + current year

$399
per file (USD)
  • Class tracking & formatting preserved
  • Multi-currency transaction support
  • AI-validated to the penny
  • Reviewed by a certified accountant
  • 6 months free WOW Backup included
Get Started

Need more history? Add $100/yr per file.

FAQ

Frequently Asked Questions

Common questions about migrating from QuickBooks Desktop to Xero.

Book a demo
Most conversions complete in 1 to 3 business days from upload. File size and complexity affect timing. Multiple files run in parallel — there is no queue.
Yes. The standard $399 conversion includes the current fiscal year plus three prior years of historical data. Additional years are available at $100 per year, up to 10 years total.
We migrate 22 data types including your Chart of Accounts, Customers, Vendors, Item/Product List, Sales Tax Codes, Invoices, Bills, Bill Payments, Sales Receipts, Credit Memos, Estimates, Purchase Orders, Transfers, Deposits, Journal Entries, Inventory Assemblies, Classes, and more. Items that do not transfer include bank feeds, payroll history, attachments, memorised transactions, reconciled status, and custom reports.
Data is securely processed in AWS regions. It is encrypted in transit (TLS 1.3) and at rest (AES-256), and heavily protected.
Every conversion is backed by a 95% accuracy guarantee. If we miss the threshold, the conversion is refunded in full. Accuracy is measured against three reports: trial balance, balance sheet, and P&L.
No. Once submitted, new transactions should be recorded in Xero going forward. We recommend batching files for accounting firms with multiple clients to minimise downtime.
Yes. Classes and location tracking are fully mapped and preserved during the conversion. Xero supports both features natively.
Free DIY tools run automated scripts with no validation. WOW BookSwitch combines AI validation (matching trial balance, balance sheet, and P&L) with a trained accountant who reviews the output and applies correcting entries before delivery.
Yes. Multi-currency transactions, exchange rates, and foreign-currency balances are fully supported. Our AI validates each currency against the original trial balance to ensure nothing is lost in translation.
Yes. Orders of 30+ files receive a 15% discount. For portfolios of 100+ files, contact us for a volume agreement with confirmed pricing within two business hours.

Secure Your Data with WOW Backup & Restore

Automated daily backups and one-click restore to a brand-new Xero or QuickBooks Online organisation — attachments included, encrypted, and validated to the cent. From our sister service, WOW Backup & Restore.

Explore WOW Backup & Restore