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QuickBooks Desktop to Online Migration. Done Right.

Convert QuickBooks Desktop to QuickBooks Online with AI validation and CPA review. $399 per file. 95% accuracy guarantee or your money back. 1-3 business day turnaround.

$399

Per file, flat rate

Includes AI validation, CPA review, and 6 months free backup.

95%
Accuracy guarantee
1–3
Business days
24
Data types
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
95% Accuracy Guarantee
AI-Validated + CPA-Reviewed
Data Stays in Your Jurisdiction
1–3 Business Days Delivery
Migration Process

Four Steps to Migrate QuickBooks Desktop to Online

Every QuickBooks Desktop to QuickBooks Online file goes through our proprietary AI validation and human CPA review process.

1

Upload Your QBD File

Log in and securely upload your QuickBooks Desktop company file (.QBW). Our system begins parsing immediately.

2

AI Validation & Mapping

Proprietary AI maps your Chart of Accounts and validates your Trial Balance, Balance Sheet, and P&L against the source data.

3

Human CPA Review

A trained accountant reviews the AI output, investigates anomalies, and applies correcting entries to guarantee accuracy.

4

Receive Your QBO File

Log in to your new, perfectly balanced QuickBooks Online organisation and pick up exactly where you left off.

24 Data Types

Every conversion includes a complete transfer of the following data from your QuickBooks Desktop file to QuickBooks Online.

Master Lists
7 data types
Customers
Vendors
Employees
Chart of Accounts
Item / Product List
Class List & Tracking
Sales Tax Codes & Rates
Transactions & Payments
13 data types
Invoices
Bills
Bill Payments
Sales Receipts
Credit Memos
Vendor Credits
Estimates
Purchase Orders
Checks & CC Charges
Deposits
Payments
Multi-Currency Txns
Journal Entries
Reports & History
4 data types
Historical Data (3+ yrs)
Trial Balance
P&L Report
Balance Sheet

What Doesn't Transfer

No migration service can transfer everything. We disclose these scope limits upfront so there are no surprises.

01
Bank Feeds
Must be reconnected in QBO after migration.
02
Payroll History
QBO requires payroll re-setup; historical stubs do not transfer.
03
Attachments
File attachments on transactions must be re-uploaded manually.
04
Memorised Transactions
Recurring templates need to be recreated in QBO.
05
Reconciled Status
Reconciliation flags reset — a fresh reconciliation is needed post-migration.
06
Custom Reports
Custom report layouts do not transfer; rebuild in QBO reporting.
Technical Guide

Your Migration Journey

Everything you need to prepare for and complete your QuickBooks Desktop to QuickBooks Online migration with confidence.

Step 1: Getting a Quote

Start your migration journey by getting a flat-rate quote from our team.

1
Visit our Home page and click Get started
2
Select your migration path
3
Upload your source file to our secure portal
4
Our system analyzes the file size and complexity instantly
5
Receive your flat-rate quote (starting at $399) and proceed to checkout

Step 2: Preparing Your File

To ensure a flawless migration, please prepare your source file before handing it over.

1
Reconcile all bank and credit card accounts up to the date of migration
2
Clear out any duplicate or obsolete contacts if possible
3
Run and save a Trial Balance and Balance Sheet report for your records
4
Lock the accounting period so no new data is entered during the migration
Do not work in the source file while the migration is in progress (1-3 business days), as any new transactions will not be carried over to the new system.

Step 3: Upload Your File & Details

Log in to our portal to securely upload your QuickBooks Desktop file and required details.

1
Provide your Target Organization name and QuickBooks Region
2
Select your QBD Version, Fiscal Year End, and desired Migration History
3
Securely upload your .QBW backup file (or provide a cloud link for files larger than 2GB)
4
Enter your QuickBooks Admin Username and Password so our system can extract the data
Your file and credentials are encrypted at rest and in transit. Credentials are permanently deleted after the extraction is completed.

Send us your most complex file.

We are so confident in our process that we invite you to send us your messiest, most complex QuickBooks Desktop file. We will convert it with 95%+ accuracy or give you a full refund.

WOW VS THE ALTERNATIVES

How we compare

For QuickBooks Desktop to Online migration, accounting firms choose WOW BookSwitch over DIY scripts and offshore manual entry. Here's why.

FeatureDIY / ScriptsManual OffshoreWOW BookSwitch
Price per file $0 $1,500–$5,000
$399
Turnaround Weeks (your time) 2–4 weeks
1–3 Business Days
Accuracy Guarantee None None
95% or full refund
AI Validation No No
Yes, Proprietary
Human CPA Review No Varies
Yes, Standard
Data Jurisdiction Unknown Offshore risk
AWS in-country
Free Backup Included No No
6 months free
Transparent Pricing

One flat rate.
Desktop to Online.

Every QuickBooks Desktop to QuickBooks Online migration is priced the same — simple and predictable.

Standard Migration

Up to 3 years history + current year

$399
per file (USD)
  • Class tracking & formatting preserved
  • Multi-currency transaction support
  • AI-validated to the penny
  • Reviewed by a certified accountant
  • 6 months free WOW Backup included
Get Started

Need more history? Add $100/yr per file.

Migration Knowledge Base

Guides for this migration

Step-by-step guides, checklists, and compliance requirements to ensure a seamless transition.

Source platformTarget platformQB Desktop → QBO

Should you switch from QuickBooks Desktop to Online? A decision guide

A clear decision guide for a QuickBooks Desktop to Online migration. Weigh the real reasons to switch, reasons to wait, and the co...

6 min readRead guide
Source platformTarget platformQB Desktop → QBO

How to convert QuickBooks Desktop to Online without losing data

Convert QuickBooks Desktop to QuickBooks Online without losing data. A data-safe checklist covering what transfers, the tool limit...

7 min readRead guide
Source platformTarget platformQB Desktop → QBO

What doesn't transfer when you move QuickBooks Desktop to Online

Before you convert QuickBooks Desktop to QuickBooks Online, know exactly what does not transfer, from reports to templates, and ho...

5 min readRead guide
Explore more guides and articles
FAQ

Frequently Asked Questions

Common questions about migrating from QuickBooks Desktop to QuickBooks Online.

Book a demo
Most conversions complete in 1 to 3 business days from upload. File size and complexity affect timing. Multiple files run in parallel — there is no queue.
Yes. The standard $399 conversion includes the current fiscal year plus three prior years of historical data. Additional years are available at $100 per year, up to 10 years total.
We migrate 24 data types including your Chart of Accounts, Customers, Vendors, Employees, Invoices, Bills, Bill Payments, Sales Receipts, Estimates, Purchase Orders, Journal Entries, Checks, Credit Memos, Vendor Credits, Classes, and more. Items that do not transfer include bank feeds, payroll history, attachments, memorised transactions, reconciled status, and custom reports.
Data is securely processed in AWS regions. It is encrypted in transit (TLS 1.3) and at rest (AES-256), and heavily protected.
Every conversion is backed by a 95% accuracy guarantee. If we miss the threshold, the conversion is refunded in full. Accuracy is measured against three reports: trial balance, balance sheet, and P&L.
No. Once submitted, new transactions should be recorded in QuickBooks Online going forward. We recommend batching files for accounting firms with multiple clients to minimise downtime.
Yes. Classes and location tracking are fully mapped and preserved during the conversion. QBO Advanced supports both features natively.
Free DIY tools run automated scripts with no validation. WOW BookSwitch combines AI validation (matching trial balance, balance sheet, and P&L) with a trained accountant who reviews the output and applies correcting entries before delivery.
Yes. Multi-currency transactions, exchange rates, and foreign-currency balances are fully supported. Our AI validates each currency against the original trial balance to ensure nothing is lost in translation.
Yes. Orders of 30+ files receive a 15% discount. For portfolios of 100+ files, contact us for a volume agreement with confirmed pricing within two business hours.

Secure Your Data with WOW Backup & Restore

Automated daily backups and one-click restore to a brand-new Xero or QuickBooks Online organisation — attachments included, encrypted, and validated to the cent. From our sister service, WOW Backup & Restore.

Explore WOW Backup & Restore